Complete Vendor Package

You are invited to participate in the 12th Annual Pine Creek High School Band Bazaar, presented by Pine Creek Band Students and some parent volunteers. Pine Creek High School is one of the newest Colorado Springs, District 20 High School, opened in August of 1998. It's a great school with some of the best kids around.

This bazaar is an annual fund raiser of the Pine Creek Band program. The participation of crafters and shoppers helps provide the Pine Creek Band students with a first class musical experience and education.

Since the beginning of our Bazaar in 1998, we have increased both vendors and shoppers each year. The effort we make to keep our Bazaar mostly hand crafted items keeps both vendors and shoppers coming back year after year. It also differentiates us from the other High School shows.

WHAT'S SO SPECIAL ABOUT OUR BAZAAR?

	We try harder and we are friendly!
	Lots of Publicity · Flyers at many local businesses around town
	Plenty of Signs posted around town
	Ads in the local newspapers and the District 20 school newspapers.
	Advertising on lots of on-line calendars and craft listings
	We will handle the paperwork for your sales tax if you choose
	Breakfast foods · Grandma's Kitchen will be open for your convenience.
	Great Shoppers
	Very easy access - everything on one level with wide aisles for dollies, wheelchairs, and strollers
	Band Members to help carry your goods in and out. Our kids got rave reviews from previous vendors. They are a tremendous help!
	Live holiday music from the Pine Creek Eagle Jazz Band
	Silent Auction
	The proceeds from this Bazaar will benefit the Band Program.

See all our POINTS OF CONTACTS Here

Bazaar Facts

We've tried to answer all of the questions that might come up. Please read and feel free to contact us if you have any other questions:

BOOTH LAYOUT AND AVAILABILITY FOR THIS WEEK

	Most booths will be 8' across the front, and 8' deep. There are some booths up to 16' by 15' and others in between. Note the sizes on the map.
	Rectangular tables are available for a fee.
	Electrical outlets are limited, so register early.
	REGISTER EARLY!! To ensure the best selection of booth locations.
	PRICES:

	All booths are reserved on a first-come first-served basis, based upon when your check clears the bank. Bounced checks will be charged a $25 handling fee. Registrations accompanied by Cashiers checks or money orders will be processed immediately.
	Personal checks will be accepted up to October 15th. After that only cash and bank checks will be accepted. We will not provide a refund for booths or tables cancelled after October 15th.
	Previous year vendors are offered early registration and booth selection 3 weeks in advance of open registration.
	We will send you a confirmation notice after receipt of your registration and payment. If you are not satisfied with booth assignment, please give Susan Wichmann a call at 488-6517.
	Booths are rented for the sole use of the individual(s) to whom they are rented and may not be transferred or "sold" to another vendor.
	You must check in before setting up your booths. This ensures we can provide you any last-minute information. You must stay open until the bazaar closes at 4:00 PM. You must check out even if you don't have to pay taxes.
	Do not remove tables or chairs from other vendors' booths. No music or broadcasts from your booth. No burning scents or candles due to insurance. Aisles are set to meet fire codes. Fire regulations require that displays, tables and chairs not extend into aisles.
	There is no alternative bazaar date. If the bazaar must be cancelled, vendor fees will be refunded.
	Sales are conducted directly from your craft booths.
	We encourage hand-made, unique items and do not want large-corporation, manufactured and/or order items like Tupperware, Mary Kay, etc.
	Jewelry and floral vendors, please note: Allotted booth spaces for these items are each kept to 10% of booth spaces. Be sure to check our website for information on registering for next year's bazaar. Thank you for your interest,
	Pine Creek High School assumes no responsibility for acceptance of fraudulent credit cards or bad checks.

SILENT AUCTION  

We will be asking all vendors to donate an item to our silent auction. There are a couple of benefits to you if you choose to do this. #1 - We will give you a receipt and you can claim it as a charitable donation on your income tax. #2 - Many vendors use this as a 'test market' to see how well a new product might go over, and what price they might be able to charge for the item.

FOOD AND BEVERAGES  

Breakfast: Juice will be available for purchase. We will bring your complimentary breakfast donut and coffee to your booth. 

Lunch: 'Grandma's Kitchen' will be serving beginning at 11:00 A.M. We are also offering vendors the opportunity to order lunch ahead of time. You will be able to turn in your lunch order (see your packet) when you get your morning donut and coffee. The lunches you order will be delivered to your booth between 11 and Noon.

Beverages and Snacks: Sodas and snack foods will be available for sale throughout.

SETUP 

Setup: 6:00 - 8:00p.m. Friday - the evening before the Bazaar and
           6:00 - 9:00a.m. Saturday morning before the Bazaar opens. 

Check-In: We will have people checking vendors in. You will be given your vendor package, which will contain a sales tax package (if you have indicated that you want us to file taxes for you), a comment form, and your booth number. This is where the band members will be stationed to help you carry your things in. It should go very quickly. Please plan to arrive in plenty of time to get your booth set-up, but there will be no set-up before 6:00p.m.Friday or 6:00a.m. Saturday. 

Chairs: Chairs won't be a problem. We will try to set up your chairs in your booth so they are ready for you at set-up. If not, we have plenty. Grab a volunteer and they'll point you to the chairs, or help you carry them if necessary. (Please don't take chairs from other booths.) 

Tables: You will be given a table ticket in your packet for the rectangular tables you order. Our student elves will help you get your table. As these are a prepay order item there won't be any extras. So make sure your order what you need or plan on brining your own. 

Electricity: You must provide your own extension cords. Heavy duty cords only, not the household type.

Tear Down: You must leave your booths set up until 4:00 P.M. We will have 2 hours until 6:00 pm to clear the gym. All vendors must have all of their belongings cleared out by this time. 

Check Out: If we are filing your sales tax for you, you must turn in the sales tax form from your check-in package, along with the sale tax due before you leave. We will have several helpers to process the sales tax, so it should go very quickly. You may also turn in your comment sheet at this time if you haven't done so already.

Here's the MapQuest link to the school:
Map of 10750 Thunder Mountain Ave Colorado Springs, CO 80908-3773, US

To Print Vendor Registration, click the PRINT VENDOR INFO button at the top left of this page, complete the form and mail with a check as directed on the contract 

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