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RULES
AND CONSTITUTION FOR THE
PERSATUAN
JURUTERA PETROLIAM BRUNEI
(SOCIETY
OF PETROLEUM ENGINEERS BRUNEI)
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RULES
AND CONSTITUTION FOR THE
PERSATUAN
JURUTERA PETROLIAM BRUNEI
(SOCIETY
OF PETROLEUM ENGINEERS BRUNEI)
RULE
I
NAME
| Sec
1. |
The
Society shall be known as Persatuan Jurutera Petroliam Brunei, (Society of
Petroleum Engineers Brunei), hereinafter referred to as “The Section”. |
| Sec
2. |
The
registered place of business of the section shall be provisionally at
Brunei Shell Petroleum Company Sdn. Bhd
Offices, Seria 7082 Negara Brunei Darussalam. The
registered address and postal address may be changed from time to time
subject to the Executive Committee of the section |
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AIMS
AND OBJECTS
|
The
aim of the section, shall be the promotion
of rnutual cooperation by providing regular meetings for the free
discussion of technical subjects relating to the extraction of any energy
sources from subsurface formations that is based on the production of
fluids from wells. |
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JURISDICTION
|
The
jurisdiction of the section shall encompass all the districts in Negara
Brunei Darussalam. |
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MEMBERSHIP
| Sec
1. |
The
Society of Petroleum Engineers refers to the Society of Petroleum
Engineers, whose postal address is P.O. Box 833836, Richardson, Texas
75083-3836, USA |
| Sec
2. |
All
members, associate members, and student members of the Society of
Petroleum Engineers in good standing and residing in the territory of the
section shall be members of the section. |
| Sec
3. |
Ordinary
members shall be defined as individual members of the Society of Petroleum
Engineers in good standing, residing in the territory of the section, and
not full time engineering or science students. All ordinary members will
be accorded voting rights in section business and may stand for election
as officers or executive committee members. |
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ENTRANCE
FEES, DUES AND SECTION FINANCING
| Sec
1. |
Entrance Fee: There
shall be no entrance fees for any class of membership |
| Sec
2. |
Annual
Dues: There shall be no annual dues for any class of membership. |
| Sec
3. |
Financing:
Financing requirements for the section, which is a non-profit
organization, are small. Operating revenue shall be derived from:
a)
Voluntary contributions of members
b)
Voluntary contributions of the Society of Petroleum Engineers
c)
Voluntary contributions of member's employers.
d)
Fund raising endeavours approved by the Executive Committee that are not in
violation of the prohibitions in Negara Brunei Darussalam |
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RULE
VI
MEETINGS
| Sec
1. |
The
annual general meeting of the section shall be held the month of May of each
year. The election of officers and committee members shall be held at every
alternative year. At least 30 days prior to the May election meeting, ballots
for: the election of candidates, agenda for the meeting and other particulars
shall be posted to all members of the section. The meeting shall include
reports from the chairman, the treasurer, and all standing committees. At least
one half of the total ordinary memberships or twice the number of members in
the executive committee, whichever is the lesser must be present at a general
meeting for its proceedings to be valid and to constitute a quorum.
|
| Sec
2. |
Ordinary
members who wish to place other items on the agenda of the general meeting may
do so provided that they give notice to the section secretary 14 days prior to
the May general meeting. A notice of the general meeting, stating time, and
place, and soliciting other business for the meeting, must be distributed in
the same manner as the normal procedures for advising of meetings at least 30
days in advance of the meeting.
|
| Sec
3. |
Extraordinary
general meetings may be called by the chairman of the section or by written
request of one quarter of the total ordinary membership. Notice of these
meetings and their proposed agenda must be served by post to all members of the
section 14 days prior to the day of the extraordinary general meeting. The
extraordinary general meeting must be held within thirty (30) days of receipt
of a written request of one quarter of the total ordinary membership. Rules
regarding the quorum shall also apply to extraordinary general meetings.
|
| Sec
4. |
Regular
meetings of the section shall be held at least once every 4 months. The
chairman with approval of the executive committee may cancel, for just
and adequate reason, any regular meeting except the general meeting.
|
| Sec
5. |
The
secretary shall notify, by postal card or other convenient means, each member
in good standing other interested parties forthcoming meetings, including
the date, time, subject, and location of the meeting at least (14) days in
advance of the meeting.
|
| Sec
6. |
Special
meetings of the section or of the executive committee to consider important
business or to hear technical papers or discussion that cannot be scheduled at
regular meetings may be called by the chairman, with approval of the executive
committee.
|
| Sec
7. |
The
executive committee of the section shall
meet at least once in 3 months
to examine the accounts and
the affairs of the section.
|
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QUORUM
| Sec
1. |
In
the event of there being no quorum, the meeting shall be adjourned to the same
day in the following week at a place and time to be appointed and should the
number then present be sufficient to form a quorum, those present shall be
considered a quorum, but they shall have no power to alter, amend or make
additions to any of the existing rules.
|
| Sec
2. |
A
quorum at any regular or special meeting of the section shall consist of
one-half the ordinary membership or two times the total number of the
executive committee, whichever is less.
|
| Sec
3. |
A
quorum at a meeting of the executive committee shall consist of five
members of the executive committee.
|
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OFFICERS
| Sec
1. |
The officers of the section
shall be a chairman, two vice chairmen, a secretary, and a treasurer, who
shall be elected at the general meeting to hold office for a period of two
years. The chairman shall not succeed himself. At least three of the
officer-bearers of the section executive shall be citizens or permanent
residents of Negara Brunei Darussalam |
| Sec
2. |
The
executive committee shall be composed of the present officers, the
immediate past-chairman, and four other ordinary members of the section.
The executive committee may, at its discretion, increase the number of
positions for ordinary members up to a maximum of eight as deemed
necessary. |
| Sec
3. |
All officers and executive committee members
must be ordinary members of the section and eligible to vote on business
affairs |
| Sec
4. |
A vacancy in any office occurring between
bi-annual elections shall be filled by appointment by the executive
committee. |
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ELECTION
OF OFFICERS
| Sec
1. |
The chairman, with the
approval of the executive committee, shall appoint, in March of every
alternate year, a nominating committee composed of a minimum of three
ordinary members of the section to canvass the members of the section to
determine those qualified to serve as officers and executive committee
members. The nominating committee shall present the name(s) of at least
one but not more than two candidates for each offices at the April meeting
of the section. Each nomination must be accompanied by the name of
nominator and seconded. |
| Sec
2. |
The
officers of the section shall be elected at the May meeting of every
alternate year and take office on July 1 of the same year. The election
shall be conducted by secret ballot of the ordinary members of the
section. The chairman shall appoint tellers who will count the ballots and
announce the results. The May meeting shall be known as the general
meeting |
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DUTIES
OF OFFICERS
| Sec
1. |
The chairman shall preside at
all meeting of the section and of the executive committee. He shall
appoint all committees and perform all other duties that pertain to the
direction of the section. He shall hold the casting vote, and shall sign
the minutes when they are approved. He shall, in conjunction with the
treasurer, sign all checks on behalf of the section. |
| Sec
2. |
The
first vice chairman shall be responsible for the arrangement of programs,
entertainment and incidental details relating to meetings. In the absence
of the chairman, he shall serve as chairman. |
| Sec
3. |
The second vice chairman shall be responsible
for membership activities. |
| Sec
4. |
The secretary shall record the proceedings of
the meeting of the section and of the executive committee, attend to all
correspondence, and issue all calls for announcement of meetings,
including cancelled meetings. |
| Sec
5. |
The treasurer shall receive and disburse all
money received by the section, with the approval of the executive
committee. The treasurer shall submit his records for an annual audit by
a committee to be named by the chairman, and he shall submit all financial
reports required by other interested parties. |
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FINANCIAL
PROVISIONS
| Sec
1. |
The section financial year shall commence on 1
December and end on 30 November of the following year |
| Sec
2. |
Subject
to the following provisions in this rule, the funds of the section may be
expended for any purpose necessary for the carrying out of its objects,
but they shall on no account be used to pay the fine of any member who may
be convicted in a court of law. |
| Sec
3. |
The treasurer may hold a petty cash advance
not exceeding 200 Brunei ringgit at any one time. All money in excess of
this sum shall within seven days of receipt be deposited in a bank
approved by the executive committee. The bank account shall be in the name
of the section. |
| Sec
4. |
All checks or withdrawal notices on the
section's account shall be signed jointly by the chairman and the
treasurer. In the absence of the chairman or the treasurer, the executive
committee shall appoint one of its members to sign in his place. |
| Sec
5. |
Expenditures
other than dinner meeting and newsletter expenditures shall be subjected
to the following limits.
Expenditures
of 200 Brunei ringgit, or less, must be approved by the chairman together
with the treasurer. |
| Sec
6. |
As soon as possible after the end of each financial
year, a statement of income and expenditure, receipts and
payments and a balance sheet for the year shall be prepared and audited by
the audit committee appointed under RULE XII. The audited account shall be
submitted for the approval of the next annual general meeting, and copies
shall be made available at the registered office or place of meeting of
the section for the perusal of members. |
| Sec
7. |
Excess Funds. Should funds
accrue in the
treasury beyond those reasonably required for operation of the section,
then the executive committee shall be obligated to use these excess funds
to aid deserving Bruneian engineering or science organisations,
individuals, or full time engineering or science students at universities
or colleges in Negara Brunei Darussalam. |
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AUDIT
|
The nominating committee
mentioned in RULE IX shall nominate a minimum of 2 and a maximum of 4
ordinary members of the section, not members of the executive committee
nor officers of the section, to be elected as an audit committee at each
annual general meeting. The audit committee will consist of two members.
The members will hold office for one year and may not succeed themselves.
They will be required to audit each year's accounts and present a report
to the annual general meeting of the section. |
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DISPOSAL
OF FUNDS ON DISSOLUTION
| Sec
1. |
The section shall not be
dissolved except by a resolution of not less than 3/5 of all ordinary
members of the section expressed, either in person or by proxy, at a
general meeting convened for this purpose. |
| Sec
2. |
In
the event of the section being dissolved as provided above, all debts and
liabilities legally incurred on behalf of the section shall be fully
discharged and the remaining funds will be disposed of in accordance with
the decision of the members expressed at the general meeting and in
accordance with the Laws and Bylaws of Negara Brunei Darussalam. |
| Sec
3. |
Notice of dissolution shall be given within 14
days of dissolution to the Registrar of Societies Negara Brunei Darussalam
and to other interested parties. |
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AMENDMENTS
TO RULES
|
Amendments to these rules
with the exception of RULE XIII shall be made by a two-thirds vote of all
ordinary members present, providing that all ordinary members of the
section have been notified at least two (2) weeks in advance of a meeting
to consider amendments. These amended Rules shall then be submitted to the
Registrar of Societies Negara Brunei Darussalam. |
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EFFECTIVE
DATE
| Sec
1. |
These Rules shall become
effective immediately after approval by the Registrar of Societies Negara
Brunei Darussalam. |
| Sec
2. |
Temporary
officers and executive committee members will serve until a regular
election can be held under RULE IX of these rules. |
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